Department Secretary

Mathematics

Hours: Monday through Friday. 8 A.M. – 4:30 P.M.

Classification: Clerical Assistant 2 - 00102

Description: The Department Secretary provides support and works independently and collaboratively with the Department Chair, Assistant Chair, and the 16+ faculty members of the Department of Mathematics to accomplish major department projects. This position will also serve in a confidential capacity, manage day-to-day operations within the department with minimal oversight, coordinate all department events, and provide administrative and supportive services to a variety of functions within the Department of Mathematics. This individual carries out projects independently from beginning to end while making decisions regarding project administration with little to no managerial input.

Located in Lancaster County, Pennsylvania, Millersville University is one of the 14 public universities of Pennsylvania’s State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, unique programs, a beautiful campus and vibrant location, and successful job placement for our students. Students’ success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. At the University level, 70 baccalaureate programs are available for 6,250 undergraduate students. We have over 950 graduate students enrolled in 21 master’s and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, in research labs, and in campus life. Additionally, over 66,000 Millersville University alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion. 

Required:  

• Six months as a Clerical Assistant 1 OR graduation from high school OR any equivalent combination of experience and training.
• Excellent oral, written, and interpersonal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, OneDrive, and Teams.
• Ability to proofread information for conformance with prescribed standards, adapt quickly to changing student and employee needs, always maintain confidentiality and discretion, provide exemplary customer service, organize, prioritize, meet deadlines, and follow up on assignments, perform detailed work involving written information, learn new skills as needed, work independently and in coordination with others and oversee student workers.
• Demonstrated organizational, analytical, and critical thinking skills.
• A sense of urgency and attention to deadlines and details.
• Ability to work with students of diverse cultures, racial and ethnic groups.
• Knowledge of office procedures, policies, forms, and various office filing systems.
• Evidence of a commitment to diversity, equity, and inclusion.
• Flexible work schedule as dictated by the needs of the university.
• Ability to work remotely if required due to university procedures.
• Successful interview (Including Word and Excel tests).
• Successful completion of three background checks.

Preferred:

• 2 Years of work experience in clerical/secretarial position(s).
• Prior professional work experience in an academic setting.
• Prior experience using specific systems (Banner, SAP, D2L Brightspace, Hyperion, People Admin).
• Experience in website design and maintenance.

To Apply:  For full description of duties, qualifications and to apply, go to https://jobs.millersville.edu/postings/9558 and create a staff application. 

Application Submission:  All applications must be received by June 26, 2022.

At Millersville University we are committed to fostering a learning and working environment that promotes the intersectionality of diversity to foster a climate of inclusion. Employing our EPPIIC values and the principles of Inclusive Excellence, we hold that an inclusive community is a core value that is an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.