Posted: May 5, 2025
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Office Specialist II

Kansas State University - Manhattan, KS
Application Deadline: N/A

Office Specialist II

 

Kansas State University

 

About This Role

 

The Division of Facilities is seeking a detail-oriented Office Specialist II to support the operations and efficiency of the Facilities Services department. This position plays a vital role in ensuring smooth workflows, maintaining accurate records, and providing exceptional customer service to internal and external stakeholders.

 

Key Responsibilities:

 

Customer Service & Support: Assist with issuing keys, processing work and room scheduling requests, handling shutdown requests, and ensuring continuity of operations as needed.

Data Management: Enter and manage data in the AiM system to track departmental charges, prepare reports, resolve financial discrepancies, and support recycling and statistical reporting.

Administrative Support: Provide administrative assistance to leadership, including drafting correspondence, managing calendars, and maintaining confidentiality.

Office Operations: Maintain office equipment, manage supply inventory, coordinate IT service requests, and process key card formatting and emergency notices.

 

About Us

 

The Division of Facilities is an action-oriented service organization within the K-State family. We plan, budget, build, operate, maintain, clean, supply and transport. We are custodians, landscapers, carpenters, plumbers, electricians, mechanics, project managers, engineers, architects, accountants, and administrative professionals - all stewards and leaders of an inspiring campus shared by many.

 

We wholeheartedly embrace the K-State traditions of excellence, integrity and professionalism, and we are enthusiastic champions of K-State's visionary goal to become a https://www.k-state.edu/2025/.

Worksite Option

 

This position is on-site.

What You'll Need to Succeed

 

Minimum Qualifications:

 

• Requires one year of relevant experience.

 

Preferred Qualifications:

 

• Two-year college and technical degree w/ focus in Business Administration and/or Accounting

• At least 3 years of experience

• Accounting experience

• Customer service experience

• Microsoft Office Suites experience

 

How to Apply

 

Please submit the following documents:

 

1) Resume

Screening of Applications Begins

 

Screening begins immediately and continues until position is filled.

Anticipated Hiring Pay Range

 

$16.00/hourly

 

To apply, please visit: https://apptrkr.com/6202540

 

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