Office Specialist II
Department: 3670020220 Physics
Job no: 517867
Employment type: Staff Full Time (Unclassified - Regular)
Location: Manhattan, Kansas
Worksite: On-site requirement
Categories: Administrative / Professional
Pay Grade: 05A
About This Role:
The primary purpose of this position is to provide office and undergraduate teaching and learning support to the Department of Physics. Reporting to the Physics Department Head, this position will appeal to an individual who enjoys performing a variety of tasks and learning new skills.
Duties and responsibilities:
Support undergraduate teaching and learning: Prepare tests, quizzes, and other documents as requested by faculty. Order textbooks. Archive coursework and syllabi. Maintain the KSN scholarship database for Physics and assist scholarship applicants and recipients. Schedule exit interviews for physics majors. Provide administrative support to the Directors of Physics Major Programs, Preprofessional Programs, Undergraduate Laboratories, and the Physics Undergraduate Advisor as needed.
Execute Physics Office business functions: Greet clients and answer phones. Maintain departmental calendars. Collect and distribute departmental mail. Assist with FedEx requests. Update the Physics directory and the departmental bulletin boards. Process key requests and returns. Assist with room reservations. Maintain copiers and the Physics supply room. Prepare for seminars and colloquiums. Assist the Department Head with special events and projects.
Support Shared Services North business functions: Assign and log purchase order numbers. Maintain security of a personal business procurement card, collect receipts for all purchases made on personal department credit card, and compile receipts for it on Concur. Post accounting documents in accounting software as needed. Collect signatures for effort reports. Assist the HR Representative with payroll processing, hiring paperwork, and other HR tasks as needed.
Why Join Us:
Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off - vacation, sick, and holidays. To see what benefits are available, please visit: https://www.k-state.edu/hcs/benefits/overview/
We Support Diversity and Inclusion:
Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the https://www.k-state.edu/about/community.html
Worksite Options:
This position is required to be performed on-site. Work is performed on employer premises or designated assignment location.
Visit this https://www.k-state.edu/hcs/policies/remote-work/index.html for K-State's guidance and policies on remote work and flexible work arrangements. Remote work agreements are required for all flexible work arrangements and are subject to review.
What You'll Need to Succeed:
Minimum Qualifications:
• One year of relevant experience.
Preferred Qualifications:
• High school diploma
Other Requirements:
• Applicants must be currently authorized to work in the United States at the time of employment.
How to Apply:
Please submit the following documents:
• Resume
• Cover letter
• Three professional references
Screening of Applications Begins:
Immediately and continues until position is filled.
Anticipated Hiring Pay Range:
$14.54 - $21.81
Equal Employment Opportunity:
Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.
Background Screening Statement:
In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.
Advertised: Jul 24, 2024
Application Closes: Open until filled
To apply, visit https://apptrkr.com/5464256
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